Exhibitor Information

Important Dates & Times

• Exhibitor Setup: Thursday, September 24 at 3:00 PM

• Symposium: Thursday, September 24 & Friday, September 25

• Exhibitor Teardown: Immediately following the symposium at 3:00 PM

• All tables must be completely broken down by 4:00 PM on Friday, September 25.

Shipping & Packages

• Packages will not be accepted more than three (3) days prior to your arrival.

• All packages must be shipped within two (2) days following the event.

• The hotel does not handle shipping or return shipments.

• All outgoing packages must be fully prepared with a package/shipping slip, and a carrier pickup must be scheduled by the vendor.

Parking

Walnut Street Parking Garage
215 Walnut Street, Harrisburg, PA 17101

The garage uses a License Plate Reader (LPR) system, so parking passes are no longer required.

All guests must provide their license plate information to the Hilton Harrisburg Front Desk to receive validated parking at the group rate. A photo of the license plate is recommended.

• Overnight guests: $20 per night. License plate information must be provided at the Front Desk on the day of check-in. Unlimited in-and-out access is included during the stay.

• Day guests: $10 per day for up to 10 hours. Validation must be completed at the Front Desk before leaving for the day. Guests attending multiple days must validate each day.

• Please allow 45–60 minutes before your parking time expires to complete validation and exit the garage.

• Important: If parking is not properly validated, guests may be responsible for paying the regular parking rate directly to the parking garage.

Vendor Reminders

• Loading/Unloading: Deliveries must be made through the loading dock at the rear of the building. Please check in with Security upon arrival. Vendors are responsible for moving their materials from the delivery vehicle to the event space.

• Supplies: Please bring everything needed for your table setup. The hotel cannot guarantee the availability of carts, ladders, extension cords, tools, tape, cables, or other supplies.

• Storage: Storage for boxes, equipment, or cases is limited and cannot be guaranteed.

• Vendor Property: The Hilton Harrisburg is not responsible for vendor property left or stored at the hotel.

• Cleanup: Please leave your area clean and free of debris following setup and teardown.